Online Distribution
Online Distribution Management is a web enabled distribution framework which helps a distributor collaborate with business partners, wholesalers, retailers, financial institutions and logistics providers for better pricing, control and smoother supply chain Supply chain activities (ordering, inventory management, sales, etc) are accomplished via the internet, VPN, WAN, etc


How it works
• A Super Distributor take orders from its wholesalers and/or retailers over the internet through HTS Financials
• Orders are fulfilled in conjunction with financial institutions (e.g. banks) and logistics service providers who also have access to HTS Financials over the internet
• Wholesalers receive orders into their warehouses through HTS Financials as well as record sales activities

Benefits to the 'Super Distributor'
• End to end automation of online distribution channels
• Increased speed of Order Processing and Fulfillment
• Online real time information on purchase and sales performance of distributors
• Better inventory control
• Provides a platform for price control

Benefits to Business Partners, Wholesalers and Retailers
Business transparency hence better availability of funds from financial institutions to manage business
• Access to accounting solution to manage business operations
• Web based; hence can be accessed from any location

Multiple Companies
Many businesses do have more than one legal entity - and so will require multi-company support where by employees, users and financial transactions can be mapped to the individual legal entities or companies with proper controls being enforced.

How it works
Although each copy of HTS Financials is licensed to a single organization or company, “Company” within the application represents individual organizations or legal entities which could include subsidiaries, trading partners or any other company that transacts one form of business or the other with the license holding company.
With the multi-company feature, it is possible to create an unlimited number of companies and control each user’s access to the information and transactions (such as Orders, Invoices and Assets) registered under each company. Users are created and assigned to specific companies but can however be given access to one of the following:
• The company they belong to only
• A specific group of companies
• All the companies registered within the application

Benefits of Multi-Company
• Maintain balances and financial transactions for multiple companies in one database for easy retrieval
• Set up multi-company vendors, customers, inventory and other shared data only once. Companies in the same database can share the same set up information
• Define access rights to company data such that users can only view company data they are authorized to see

Multiple Branches
An unlimited number of branches can be created and maintained within HTS Financials. Each company registered within the application can be assigned one or more branch locations. It is also possible for companies to share branch locations.
HTS Financials V2 introduces a higher level of information control to branch related data through the Access Control Module which provides the ability to assign users access to data belonging to one of the following:

• The branch they belong to .
• All branches assigned to the company they belong to.

Branch access is configured by Roles and can only be executed by the Super Administrator.
The list below outlines the key information that can be mapped to branches.

• Employee
• Storage Locations
• Bank Accounts
• Cash Accounts

Software as a Service (SaaS) Plan
Implementing HTS Financials using Software as a Service (SaaS) affords small and medium scale organizations use of a robust enterprise accounting software at a very affordable price. In addition to the lower cost implication, the solution also provides benefits in terms of:
Web Interface
The web / internet-interface allows access from anywhere using any computer system including desktops, laptops, tablets, notebooks, mobile phones etc with the use of an internet browser.

Deployment Options
HTS Financials developed as SaaS also permits the licensing of applications that provide added functionality (Add-Ons) to the main solution that may be on the internet as well (online) or installed within the client’s Local Area Network (LAN) or desktop.

Deployment Flexibility
HTS Financials also has an offline add-on which synchronizes seamlessly with the main solution whenever internet presence is detected. This tool provides a major flexibility as users can switch between either online or offline as required.

Licensing Options
SaaS implementation of HTS Financials enables organizations pay per the number of users required to carry out the operations on the software; generally making it more cost-effective for them.

Convenience

Email & SMS Alerts
Email and SMS alerts are integrated into all transactions of HTS Financials to provide real time notifications of pending tasks to users so as to ensure faster processing of information as well as provide insight to the creation of important or confidential data. These Email and SMS notifications are now standardized and have been preconfigured with certain forms on the application.
Email and SMS alerts can be triggered by any of the following actions:

Submission : When a request is submitted, a notification may be sent to the users within the role that has been configured to approve the request.
Authorization : When a request is authorized (i.e. 1st level approval if two roles are configured to approve a request), a notification may be sent to the requester.
Approval : When a request is approved (i.e. 2nd level approval if two roles are configured to approve a request or 1st approval if one role is configured), a mail may be sent the requester as well as the 1st approver.
Rejection : When a request is rejected, a mail may be configured to be sent to the requester as well as the 1st approver if the request was rejected by the 2nd approver.
Custom : Email and SMS alerts may be sent when confidential or important transactions are posted e.g. Creation of a Company, posting of bank and cash transactions, etc

Email & SMS Recipients
With every Email or SMS sent out with HTS Financials, an additional feature is provided to copy (cc) certain users within predefined roles.
It is very important that valid email addresses and phone numbers are used throughout the application before the alerts can function properly.

Tool for Scheduling and Automatic Download of Reports (Data Grabber)
1. Installed on users' local machine (Laptop or Desktop) and aids the process of report download from online solution in Microsoft Excel format.
2. Added flexibility of selecting columns to view in report and criteria to filter reports by.
3. Ability to schedule and automate download of reports e.g. daily, weekly, monthly, etc
4. Added flexibility of storing multiple reports within the tool for later export to Excel.
5. Added flexibility of queuing multiple reports before downloading all reports in the queue.